Free Contractor Invoice Template

A contractor's invoice needs to earn trust: clients want to see labor and materials broken out, change orders documented, and the total tied back to the original quote. Whether you're billing a single job or progress payments on a large project, an itemized invoice gets approved faster and reduces disputes. Use this free contractor invoice template to break down labor, materials, and extras, then download a professional PDF — no signup required.

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What to include on a contractor invoice

The job address and a reference to the estimate, quote, or contract the invoice relates to.
A breakdown of labor and materials — ideally on separate lines — with quantities, unit costs, and hours worked.
Any change orders or extra work approved during the job, itemized separately from the original quote.
Progress or milestone stage if you're billing a large job in phases, and any deposit already received.
Your business details and license number if required, the client’s details, invoice number, dates, subtotal, tax, and total.

Typical contractor line items & rates

Labor billed hourly or as a fixed job rate (e.g. “Framing labor — 24 hrs @ $55/hr”).
Materials with quantities and unit prices (e.g. “Lumber & fixings — $940”).
Equipment or plant hire and disposal or dump fees.
Approved change orders and any permit costs passed through to the client.

Payment terms tips for contractors

Break out labor and materials separately — clients trust an itemized invoice far more than a single lump sum.
For big jobs, bill in progress payments: a deposit, one or more stage payments, and a final balance on completion.
Get change orders approved in writing and add them as clearly labeled line items so there's no dispute later.
State your payment terms and a late-payment fee, and include your license number where local rules require it.

How to make a contractor invoice

Add your details. Enter your business name and contact details, then add your client's billing information.
List your contractor work. Itemize each service or deliverable with quantities, rates, and the agreed fee.
Set terms and tax. Add your payment terms, due date, any applicable tax, and your accepted payment methods.
Download the PDF. Review the live preview and download a professional invoice PDF — no signup needed.

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Contractor invoice FAQs

What should a contractor invoice include?

A contractor invoice should show the job address, a breakdown of labor and materials with quantities and rates, any approved change orders, the deposit already paid, and the subtotal, tax, and total. Include your business details and license number where required, plus clear payment terms and the due date.

Should I list labor and materials separately?

Yes. Separating labor from materials makes the invoice transparent and easier to approve, and it helps if a client questions a cost or if materials are taxed differently from labor. An itemized breakdown also protects you by documenting exactly what the job involved.

How do I handle progress payments and change orders?

For larger jobs, bill in stages — a deposit up front, milestone payments as work completes, and a final balance on sign-off — so your cash flow matches the work. Add any change orders as separate line items only after the client approves them in writing, referencing the original quote.

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